Continuing Professional Development Advisory Council — Terms of Reference

Purpose and Authority

The purpose of this advisory council is to:

• Advise the Executive Medical Director, Continuing Professional Development (CPD), the Associate Dean, CPD, and the CPD Office on CPD policies and programs.
• Advise the Professional Education Committee on CPD activities related to non-degree professional education initiatives.
• Ensure that the Division of CPD is responsive to the needs of faculty across all health care professions within the Faculty of Medicine as both consumers and deliverers of CPD.
• Enable communication of Continuing Medical Education (CME) and CPD information among Departments/Schools and between the Division of CPD and Departments/Schools/Divisions.
• Support Departments, Schools and Divisions in their mandates for CPD.

Composition

This advisory council is made up of ex officio and appointed members.

The Faculty of Medicine’s commitment to equitable and diverse membership on its committees and advisory councils guides its nomination and selection process.

Ex officio

• Associate Dean, CPD (co-chair) (1)
• Executive Medical Director, CPD (co-chair) (1)
• Director, CPD (1)
• Associate Dean, Health Professions (1)

Appointed

• One member from each Department and School (22)

Guests may be invited to join specific meetings or portions of specific meetings at the chair’s discretion.

Appointment Process

Ex officio members are members by virtue of their administrative appointment.

Appointed members are appointed by their Department Head or School Director.

Term

Ex officio members are members as long as they hold their administrative appointment.

Appointed members are members as long as they hold the position of CPD representative within their Department/Division/School.

Chair

Co-chaired by the Executive Medical Director, CPD and the Associate Dean, CPD.

Meeting Schedule and Administration

Normally meets approximately two to three times per year and at the call of the chair, generally in early fall, mid-winter, and in late spring.

All members are expected to attend all meetings in person or via videoconference or phone.

A staff member from the Division of CPD will capture meeting minutes. Minutes will be circulated to all members.

Records will be maintained in accordance with UBC and Faculty of Medicine records retention procedures.

Quorum and Decision Making Process

Meetings will normally be cancelled if fewer than half of members can attend.

This advisory council provides advice based on the input of all members. Members typically reach consensus on that advice, but may convey multiple perspectives if consensus does not emerge.

Lines of Accountability and Communication

This advisory council:

• Provides advice to the Executive Medical Director, CPD, the Associate Dean, CPD, and the Faculty of Medicine Office of CPD.
• Provides advice to the Professional Education Committee regarding CPD.
• Enables communication among CME/CPD representatives of all Departments/Schools/Divisions and between the Division of CPD and Departments/Schools/Divisions.
• Supports Departments, Schools and Divisions in their mandates for CPD.

Representatives of this advisory council liaise with other academic and administrative committees and advisory councils, as needed.

Responsibilities

This advisory council:

1. Provides input into CPD policies and programs.
2. Ensures that the Division of CPD is responsive to the needs of faculty as both consumers and deliverers of CPD.
3. Enables members to act as liaisons between the Division of CPD and the faculty members of their respective Departments/Schools.
4. Provides a venue where members are updated on continuing education events and issues so that members may convey that knowledge to their Department/Division/School.
5. Serves as a means of bringing both perceived and unperceived needs to the attention of the Division of CPD based on members’ awareness and observations.
6. Provides an opportunity for members to discuss emerging CME/CPD issues of mutual interest as well as identify synergistic opportunities to work together in order to showcase faculty members in delivering CME/CPD to provincial and national colleagues and other health care professionals.
7. Advises the Division of CPD when content review is required of programs submitted for accreditation. Members may either review the content or suggest appropriate faculty to do so. (Advisory council members who review programs for content will be compensated for their time.)

Approval

This version of these terms of reference has been approved by the Associate Dean, CPD and the Executive Medical Director, CPD on December 11, 2017.

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