Purpose and Authority
The purpose of this committee is to:
- Recommend to the Dean candidates to fill vacancies on the Faculty of Medicine’s major standing committees.
Composition
This committee is made up of elected and appointed members.
The Faculty of Medicine’s commitment to equitable and diverse membership on its committees and advisory councils guides its nomination and selection process.
Voting Members
Elected
- Four members of the Faculty, two scientists and two clinicians (4)
Appointed
- Four members of the Faculty, two scientists and two clinicians (4)
Appointment Process
Elected members are elected by the Faculty through the annual process initiated by the Dean’s Office.
Appointed members are appointed by the Dean through the annual process initiated by the Dean’s Office.
Term
Elected members are members for a three-year term.
Appointed members are members for a three-year term.
Chair
Chaired by a committee member who is elected chair by the committee members.
Meeting Schedule and Administration
Normally meets approximately once a year in the spring and at the call of the chair.
All members are expected to attend all meetings in person or via videoconference.
A staff member from the Dean’s Office will capture meeting minutes. Minutes are confidential and retained by the chair.
Records will be maintained in accordance with UBC and Faculty of Medicine records retention procedures.
Quorum and Decision Making Process
Quorum consists of 50% plus one of voting members.
Decisions are made by vote, requiring 50% plus one of voting members present to pass.
Lines of Accountability and Communication
This committee:
- Reports and makes recommendations to the Dean.
- Provides the Dean with a brief written annual report to be presented at Full Faculty, usually in November.
Responsibilities
This committee:
- Recommends to the Dean eligible and willing candidates to fill vacancies on the Faculty’s major standing committees on an annual basis.
- Recommends to the Dean eligible and willing candidates to fill committee vacancies arising mid-term or to fill positions on newly constituted or ad hoc committees within the Faculty, if requested.
- Recommends to the Dean eligible and willing candidates to serve as representatives to other Faculties, if requested.
- Adheres to the FoM General Responsibilities of Standing Committees.
Approval
This version of these terms of reference has been approved by the Faculty Executive Committee on September 26, 2017, and by the Faculty of Medicine (Full Faculty) on November 14, 2017.
Version History
- Approved by Faculty Executive on November 18, 2014.