Clinical Faculty Appointments and Promotions

Ranks

• Clinical Instructor
• Clinical Assistant Professor
• Clinical Associate Professor
• Clinical Professor

Definition

Clinical faculty are:

• Part-time faculty appointments in the Faculties of Medicine, Dentistry and in the School of Nursing for those who have some special professional skill or learning of value to the University but who are primarily engaged in the practice of their professions outside the University;
• Allocated clinical teaching duties, for which they would normally be considered as an independent contractor, i.e. they are an appointee (but not an employee) of the University;
• Occasionally perform an administrative role for the University, which would normally require them to be an employee of the University;
• Not members of the Faculty Association.

Clinical faculty are not normally UBC employees for the purposes of their clinical teaching, and as such a formal advertisement or recruitment process is not undertaken. However, the individual would normally be given a UBC faculty appointment for the purposes of their clinical teaching, and would receive a letter of offer (see below) confirming the terms (title/rank, start and end dates, salary) of their UBC appointment. As independent contractors, clinical faculty providing clinical teaching are not eligible for UBC health benefits.

Clinical faculty members are appointed to one of the ranks above for a term, and are eligible to work towards promotion to a more senior rank. Promotion occurs according to a review schedule and appointments Faculty Relations information on clinical faculty appointments are reviewed by either a separate clinical faculty appointments committee or a joint committee (i.e. both academic and clinical faculty appointments are considered by one committee).

Resources

Policy 

• Faculty of Medicine Policy on Clinical Faculty Appointments (Approved February 18, 2020)
• Dispute Resolution for Clinical Faculty

Compensation Terms:

• Clinical Faculty Compensation Terms for Teaching in the MD Undergraduate and Postgraduate Programs
• Clinical Faculty Compensation Terms for Standing Committees and Search Committees for Senior Leadership

Application Materials:

• Memo Changes to Clinical Faculty Application Process (Rev Oct 2020)
• Application form for new clinical faculty appointments:
  • Application for Clinical Faculty Appointment – Aug 2022 – Final.pdf (Rev Aug 2022)
• Clinical Faculty Payment Instructions:
  • Clinical Faculty Payment Instruction Form TTPS (Rev Aug 2022): This form is only required for Clinical Faculty members teaching in the MD Programs. If making a payment to an individual who does not have a UBC appointment, do not use this form. Instead, please complete the UBC Payment Instructions & Declaration for Services.
• Departmental Welcome Letters:
  • Welcome Letter MD (Rev Jan 2021)
  • Welcome Letter Health Professions excluding MDs​ (Rev Jan 2021)
• Abbreviated CV Template:
  • Faculty of Medicine Abbreviated CV (Ver 2012)
• License:
  • For health professionals governed by the Health Professions Act, please attach evidence that the candidate is licensed and in good standing with his/her respective BC College.

Checklists:

• Checklist – Clinical Faculty Appointment – All Program (Rev Nov 2020)
• Checklist – Clinical Faculty Appointment – Streamline (Rev Nov 2020)
• Checklist – Clinical Faculty Promotion (Rev Jun 2021)
• Reappointment – Reappointments for unpaid base appointments for those whose terms end on June 30th can be processed via annual honorary reappointment process. Otherwise, units may also reappoint via ePAF. Submission of the license is dependent on the unit’s criteria.

Workday Job Aids:

• Job aids related to Clinical Faculty Appointments are available as listed below. To request these be added to your Department’s OneDrive folder, please email facultyaffairs.facultyhr@ubc.ca
  • Create Position – Clinical Instructor
  • Direct Hire – Clinical Instructor
  • Change Job – Clinical Faculty Reappointment
  • Change Job – Clinical Promotion

Useful Material:

• Advantages of Clinical Faculty Appointment
• Student Assessment Tools

External Resources:

• Faculty Relations information on clinical faculty appointments
• Faculty of Medicine’s Office of Clinical Faculty Affairs
• UBC guidance on determining employee/independent contractor status 

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