Requirements, deadlines and procedures for the MSHRBC Scholar Award.
The MSHRBC Scholar Program supports early-career health researchers who are building leading-edge health research programs, training the next generation of scientists and expanding their potential to make significant contributions to their field.
MSHRBC has launched the new 2024 Scholar Competition. Applications open the week of October 23, 2023.
Competition guidelines and instructions are available on the MSHRBC website at https://www.healthresearchbc.ca/fundingprogram/scholar-program.
| Important Dates | |
|---|---|
| November 21, 2023 | Register to apply for Scholar Award (Letter of Intent Deadline) |
| Check with your Department/School | Application package sent to Department Head/School Director office for review & approval |
| January 3, 2024 | Application package sent to Dean’s Office at UBC Point Grey campus, via email, for review & approval (FoM Internal Deadline) |
| January 22, 2024 | 4:30pm | Applicant submits application on ApplyNet (Applicant’s e-Submission Deadline) |
Procedure
- For the MSHRBC full application, the Dean’s ApplyNet system account email is fomdean.mshrbc@ubc.ca. Please check with your UBC Department Head/School Director for their ApplyNet system account email address.
- Check with your Department/School for its internal deadline for the review of your MSHRBC Scholar Award application. See below for a list of the required items.
- Your application package must be sent via email to evelina.tolstykh@ubc.ca by January 3, 2024.
- The UBC Dean and UBC Department Head/School Director will strive to submit their forms on ApplyNet by January 19th. Do not submit the Department Head form on ApplyNet until you hear from Evelina Tolstykh.
- Submit your application on ApplyNet by 4:30pm on January 22, 2024.
- ORS will approve your application on ApplyNet for submission to MSHRBC.
Please remember that you can continue working on your research proposal up until you submit on ApplyNet on January 22nd, even after you have submitted your application package for review.
Required Documents
A complete application package consists of the following items:
- Research Project Information Form, signed by the UBC Department Head or School Director. UBC Centre Director signature is also required if the applicant will be using research space within a Centre.
- Request for Dean’s Approval Form, signed by the UBC Department Head or School Director, and Centre Director if applicable.
- First few pages from MSHRBC Full Application, up to and including Project Summary page.
- Department Head form in MS Word format (please use template, see “Dean and Department Head Forms” section).
- Sponsor letter, if applicable (see Sponsor Letter” section for details)
- Letter of collaboration (if applicable).
- Mitacs Accelerate proposal application part 1 (if applicable).
Please email your application package to evelina.tolstykh@ubc.ca
Dean and Department Head Forms
MSHRBC requires the completion of the Dean and Department Head forms online to support each application. The Dean’s form will be completed by the Dean’s Office. Applicants are asked to draft the Department Head form, and then send to their UBC Department Head and UBC Dean for review. We highly recommend that Department/School administrators and HR staff are involved with the completion and review of this form to ensure the accuracy of the details provided within.
Please use the following template for the Department Head form:
The Dean’s Office reserves the right to request changes on this form. Changes will be communicated to the applicant and Department/School if applicable. Evelina Tolsykh will inform the UBC Department Head/School Director once the Dean’s Office has approved the Department Head form so that the template version can be signed, and the online form can be submitted on ApplyNet.
Do not submit the Department Head form on ApplyNet until instructed to do so.
Sponsor Letter
Partner and Clinical faculty applicants have an appointment at UBC, but may be employees of (i.e. paid by) another institution. In such cases, the applicant is required to obtain a letter from their employer, addressed to their UBC Department Head/School Director, to be included in the application package for Departmental and Faculty approval. This sponsor letter should address the following:
- Required – Confirmation of 75% of the applicant’s time protected for research activities
- If applicable – Other responsibilities of the applicant (teaching, clinical service, administrative work, corporate involvement, etc.)
- If applicable – Applicant’s contributions (current or potential contribution to the department and the host institution)
- If applicable – Available resources to the applicant (sources of salary support, infrastructure support, other start-up support)
In any case, if the UBC Department Head/School Director has the authority to comment on items 1-4 above, then the sponsor letter will not be required.